Thank you for contributing to the 18th ISUOG Virtual International Symposium. Please read the information below to help you prepare for the event.
Thank you for agreeing to be part of the symposium, we couldn't run the event without your support. This page coveres everything you need to know, we advise that you read all the information ahead of the event.
- Friday 25 March 2022 - Deadline for presentation submissions in English (The ISUOG team will have contacted you if this deadline applies to your presentation)
- Thursday 14 April 2022 – Deadline for submission of your pre-recorded presentation
- Thursday 21 April 2022 – Rehearsal session 1, 11:00am Santiago UTC-4 (open to all faculty)
- Tuesday 26 April 2022 – Rehearsal session 2 15:00pm Santiago UTC-4 (open to all faculty)
- Thursday 28 April 2022 – Rehearsal session 3 11:00am Santiago UTC-4 (session chairs only)
- Tuesday 3 May 2022 – Final rehearsal session 11:00am Santiago UTC-4
- Saturday 7 – Sunday 8 May 2022 – Virtual International Symposium live dates
Live session: On the day
We will send you a Zoom link to join the live session, these will be sent to you via email, closer to the event date. You will need to join 30 minutes prior to the live broadcast time. Our technical team will perform a final test of the internet connection and other audio/video checks.
Before the live event:
- Submit your presentation recording (deadline 14 April)
- Attend a rehearsal session
- Save your calendar invite
- Check that you have received the session joining link (contained in your calendar invite)
On the day
- Test your internet connection, webcam and headphones
- Find a quiet room/space to use on the day of your session
- Join your session 30 minutes early
- Enjoy the symposium!
You will be required to record your presentation for the Virtual Symposium in advance. Please prepare your presentation using PowerPoint; we then ask you to pre-record yourself giving your presentation over your PowerPoint slideshow. Please be aware that the introductions, questions & answer and discussions will take place live before your talk.
Please video record your presentation with your camera on. We recommend using the Zoom platform recording function to do this. A detailed guide on how to record your presentation is available here.
Once you have recorded your talk, please send it to our team at [email protected].
Tips for recording your presentation
- Ensure your camera is switched on
- Save your recording in MP4 format
- Rehearse your timings in advance. (You may be request to re-record your talk if it runs over the allocated presentation minutes noted in your invitation letter)
- Find a quiet room or space to record your presentation without disturbance
- Don’t rush, give yourself enough time to make the recording
All presentations must be delivered in the language advised in your invitation letter. The introductions, discussion and Q&A will all take place in the session language. If you have any questions about this then please contact our team.
- PowerPoint format must be 16:9 .pptx only
- Keep slides clear and concise – do not present too much information on one slide
- Ensure images are clear and high quality
- If using graphs/charts, make sure the axes are clear and the information large and visible
- Use a plain background for maximum impact
- Put any conclusions/summaries in a prominent panel.
- Use the ISUOG template PowerPoint presentation where possible.
- Use as large a font as possible and no less than 16 point.
- Use a clear font (Arial, Calibri, Verdana etc.)
- Use a bolder, larger typeface for the main titles and headings. It can be effective to use a different typeface for headings and subheadings.
- To emphasise text, use a bold or italic font.
- Images should be JPEG or PNG format
- You can include videos in your slides. Most video file types are accepted, e.g. MP4, MPEG, WMV, AVI, QUICKTIME
- Patient confidentiality is very important and all presenters are responsible for respecting this within their presentation.
- Please remember you must not include patient data in your images or videos.
- When inserting images into your presentation, in the event that you crop the image, please ensure you delete the cropped area of the image before saving your file.
- Material will remain fully acknowledged to, and copyright of, the author.
Even if you have pre-recorded your talk, all faculty (chairpersons and speakers) are kindly asked to attend a rehearsal. During the rehearsals our team will run through the session format and you will have the opportunity to ask questions.
Thursday 21 April 2022 – Rehearsal session 1, 11:00am Santiago UTC-4 (open to all faculty)
Tuesday 26 April 2022 – Rehearsal session 2 15:00pm Santiago UTC-4 (open to all faculty)
Thursday 28 April 2022 – Rehearsal session 3 11:00am Santiago UTC-4 (session chairs only)
Tuesday 3 May 2022 – Final rehearsal session 11:00am Santiago UTC-4
You will be able to pre-book your preffered rehearsal session using Calendly, details of how to do this will be sent in March.
The role of chair is vital to the success of the symposium, you will lead the session, introduce the faculty and engage with the audience as part of the discussion.
During the live session, chairs will be responsible for:
- Welcoming delegates at the start of the session and encouraging them to submit questions for the speakers
- Briefly introducing each speaker before their talk
- Taking questions for the speakers from the audience
- Leading the discussion
- Ensuring that session runs to time
- Ensuring that each speaker gets equal time during the discussion
- Summarising the topic at the end of the session
Chairs can engage the audience by welcoming them, asking their opinion, encouraging them to post questions and responding to their questions. It's beneficial to ask the audience to prepare/think of questions in advance of the Q&A session as there is a 20 second broadcast delay which will mean they might miss submitting a question.
Most sessions will be led by 2 co-chairs. Session co-chairs will be put in touch with each other ahead of the conference. Co-chairs should agree on who will open the session, introduce each speaker and deliver the closing summary.