By submitting your booking form, you agree to the following Terms and Conditions
In these regulations the term “Sponsor” in all cases includes any person, firm, company or corporation and its employees and agents who qualify for a tiered sponsor package by reaching a certain level of financial investment in the 18th ISUOG Virtual International Symposium as detailed in the Industry Prospectus. The term “Organisers” means The International Society of Ultrasound in Obstetrics and Gynecology (ISUOG) staff. The term “Platform” refers to the product(s) used to host the 18th ISUOG Virtual International Symposium.
If relevant, sponsors will be informed when they can upload content onto the platform. The organisers will use their best endeavours to adhere to the nominated date for the commencement of work on the platform but will accept no responsibility for any costs, claims or expenses arising from any variation to such date. All content will be reviewed by the organisers. Any content which does not reasonably satisfy the organisers must be modified forthwith by the sponsor in such manner and within such time as the organisers may require. If the sponsor uses content which has not been approved, the organisers may remove such items from the platform. ISUOG will not be liable for any loss caused by this occurrence.
Sponsors may not display any advertising or promotional content in areas of the platform other than confirmed and paid for advertising space or other sponsored activity. The organisers reserve the right to moderate and remove any such content from the platform. A sponsor may not, except by express written permission of the organisers, display directly or indirectly, advertise or give credits to any products other than his own or those of his named principal. The display of acknowledgement or credit indicating membership of organisations or Trade Associations is not allowed except by express written permission of the organisers. The organisers reserve the right to remove from the platform any items or chat-content violating this regulation.
The organisers reserve the right to change the scientific program and platform layout if necessary. The organisers also reserve the right to amend or alter the timing of educational activities. In these instances, the organisers will endeavour to ensure that the sponsorship packages are discussed with the relevant parties and that the packages remain as close to what has been previously agreed. The organisers reserve the right to change the dates or format of the 18th ISUOG Virtual International Symposium. In these instances all sponsors will be offered the opportunity to transfer their package to the new dates or format. If the sponsor is unable to make the new dates they will be offered the opportunity to transfer their package to a following event. If there are components of their package which cannot be incorporated to the new format, the sponsor will be offered a refund on these items only.
All cancellations by sponsors must be made in writing to the ISUOG events team copying in [email protected]. In the event that a sponsor wishes to cancel their booking, or fails to meet any of the payment obligations, then the organisers reserve the right to apply the following cancellation charges and to re-sell the item:
• Six weeks prior to the 18th ISUOG Virtual International Symposium (up to and inc. 26 March 2022) – 25% of the contract price
• Within six weeks of the 18th ISUOG Virtual International Symposium (after 26 March 2022) – 100% of the contract price • A minimum 80% refund will be made if the sponsorship packages are fully resold.
Any payments already made to the organiser over and above the applicable cancellation charges will be refunded. Should monies not, at the time of cancellation, already have been paid to the organiser the sponsor hereby agrees to pay the cancellation fee. In the event that the organiser must completely cancel the 18th ISUOG Virtual International Symposium, all sponsors will be offered the opportunity to transfer their package to a future event and/or the following year’s Congress or International Symposium. In the unlikely event of platform, transmission, internet or other failure for a significant period of time on the scheduled live days of the 18th ISUOG Virtual International Symposium, ISUOG will reschedule any content and support promotion of this to its community.
In the event of a sponsor becoming bankrupt or insolvent or entering into liquidation or having a receiver, administrator or trustee appointed over any of its assets, the organisers shall be at liberty to terminate forthwith the contract with the sponsor and the terms and conditions relating to cancellation of space set out in clause 5 shall apply.
Payment terms and delivery of sponsor packages:
The sponsor, its servants, agents, employees and contractors may enter the platform only at a time which will be nominated to them for the purpose of set up and staffing. In the event of a sponsor failing to take possession of any sponsored activity, the organisers have the right to re-allocate or remove entirely the sponsored activity and all monies paid shall be forfeited. Sponsors must make their final payment by the date it is due according to their invoice/contract. After this time, and only when monies have not been paid, the sponsored activity will be available for sale to another Company. All deposits paid will automatically be forfeited and no refund will be made. Sponsors wishing to qualify for the early bird discount must book and complete total payment for their package, by the deadline date 7 March 2022.
Conduct of sponsors and representatives:
The organisers expect that all sponsors will conduct their activity on the platform with respect for all other 18th ISUOG Virtual International Symposium participants, including other sponsors. All communications between sponsor and other participants must be professional and appropriate. All business communications between sponsor and other participants must only be conducted within the pre-paid advertising space or other sponsored activity of that sponsor. If the organisers see or have reports of any misconduct on the part of an sponsor, the organisers reserve the right to stop any activity on the part of any sponsor by moderating or removing content from the platform or by rescinding the registration of the individual sponsor responsible.
Sponsors will be responsible for all damage to property and for any loss or injury caused by them or their agents or employees and will indemnify the organisers against all claims and expenses arising there from. In the event of it being necessary for any reason whatsoever for the event to be abandoned, postponed or altered in any way in whole or in part, or if the organisers find it necessary to change the dates of the event, the organisers shall not be liable for any expenditure, damage or loss incurred in connection with this.
The sponsor is responsible for the security and insurance of their activity, materials and content on the platform at all times. Sponsors agree to consult their insurance company or insurance brokers to cover themselves fully against any risks associated with their activity on the platform. If relevant, liability to the public should also be covered by appropriate insurance, by the sponsor.
Platform terms and conditions:
Sponsors are responsible for reviewing and complying with any standard terms and conditions of the platform. The organisers will make every endeavour to make sponsors aware of the platform terms and conditions but takes no responsibility for any breach of those terms.
The organisers will make every endeavour to attract a large and diverse audience to register for the 18th ISUOG Virtual International Symposium. However, the organisers cannot accept any responsibly for the numbers of registered delegates attending any of the sponsored activities, and no financial compensation can be made to sponsors in the event they are not satisfied with the engagement with their sponsored activity.
The organisers are responsible for the control of the platform, including the program and the industry area. Sponsors are responsible for the creation of content for their sponsored activity, and for having this content ready in the appropriate format to upload to the platform by the deadlines communicated by the organiser. Sponsors are responsible for the staffing of their sponsored activity (such as Satellite Symposia/webinar) within the guidelines of the organisers. The decision of the organisers is final on any question not covered in the foregoing regulations. The organisers may add to or vary these rules and regulations and do anything at their sole discretion they deem necessary for the proper conduct of the 18th ISUOG Virtual International Symposium, provided that such amendments or additions do not operate to diminish the rights reserved to the sponsor under this agreement and shall not operate to increase the liabilities of the organisers. Sponsors must comply in all respects with the requirement of every appropriate authority, with the Terms of Agreement by which the organisers may occupy the platform and with the policies of insurance effected by the organisers. The organisers reserves the right to update the Terms and Conditions. The new Terms and Conditions will be circulated to all sponsors. Signature of the exhibition application form confirms acceptance of these Terms and Conditions.
ISUOG strives to hold educational and scientific congresses, symposia and events that are independent and compliant with international sponsorship standards and best practices. All sponsors participating in ISUOG congresses and events are recommended to consult their internal and external compliance processes as it is their responsibility to comply with any laws or regulations that pertain to their particular industry. Whilst ISUOG will endeavour to support all sponsors to meet their own compliance standards whilst participating in ISUOG congresses and events, ISUOG is not liable in any way for sponsors not complying to legal, ethical and industry standards.
In the event of any occurrence not foreseen in these Terms & Conditions for Participation’, the decision of the Organisers shall be final.