Information for virtual faculty

Join an online technical rehearsal

This online rehearsal will allow you to check your video and audio ahead of the Congress and to familiarise yourself with how the session will run on the day. They will be taking place on the following dates:

Before the Congress:

• Confirm the details of the session: Save the date and time of the session in your calendar. ISUOG will send you a calendar invite containing the session joining link, please contact [email protected] if you have not received this by 10^th September. Review the session running order and the names of the speakers and presentations. You can find the details program on the ISUOG website.
• Connect with faculty: Our team will put you in touch with the other session speakers and chairs in advance. Make sure to introduce yourself ahead of the event. We will not be able to share presentations in advance of the Congress so this will be your chance to find out more about the topics and talks from the speakers themselves.
• Complete your declaration form: You must complete the faculty declaration ahead of the session. If you have not already then the stream manager will ask you to complete the form onsite.
• Submit your presentation: You should submit your slides in advance through the eOrganiser submissions portal. Details on how to do this have been sent to you by email.

Practicalities on the day:

• You must join at least 30 minutes ahead of the session and check-in with the ISUOG virtual stream manager: It is important that you arrive on time. If you are running late or unable to attend for any reason, please contact Jonathan Bennet (number/email) as soon as possible. ISUOG staff will manage every virtual session. When you join the call, please make sure to introduce yourself to them. They will be available to answer any questions that you have and will ensure that everything is set up for the session. They will also pass you any information that you need to share with the audience at the start of the session.
• Check your video and audio: In the 30 minutes ahead of your session, the team will check your sound and video quality and ensure you are ready to start the session. In the call, you will be able to see and hear all of the other faculty. During the live session, please mute your microphone and turn off your camera.
• Technical support: All technical issues will be dealt with by our AV team. ISUOG staff will also be on hand to deal with any issues within the stream. If you have any concerns during the session, please direct these to the ISUOG staff within the Zoom chat.

Presentations

• The virtual presentations will all be pre-recorded. Once your talk has been introduced, the recording will be played to the audience. You will be able to see a timer showing you how long is left on each presentation.
• You will be able to watch presentations within Zoom so there is no needed to be logged into the platform during the session.

Questions from the audience

• All delegates can submit questions through Zoom. Please encourage virtual delegates to submit their questions throughout the session
• The Chair will read out a selection of the questions for you to answer as part of the Q&A and discussions.

Throughout the session:

• Please remind speakers to be respectful of other faculty and to keep to time. Any talks that overrun will reduce the time for speakers later in the program.
• Set a friendly and open tone for the session – we encourage debate but personal, inappropriate or offensive comments are not acceptable.
• All technical issues will be dealt with by our AV team. ISUOG staff will be on hand to deal with any issues within the virtual room. If you have any concerns during the session please direct these to the session hall manager 

If you are presenting as part of streams 1,2 or 3

• You should join the session as outlined above however please be aware that the other faculty and Chair will not be part of the call as they are onsite live at the venue.
• You will be able to watch the auditorium stream through Zoom so there is no needed to be logged into the platform during the session. As well as seeing the live session (i.e. what is being broadcast to the online delegates) you will also be able to see a clock/countdown on screen for the time remaining of the talk.
• When it is your turn to be part of the Q&A, your camera will be broadcast onto the auditorium screen and the audience will be able to see and hear you. The Chair will speak to you directly and you will be able to speak as you would during a normal call.