Faculty information

The Congress will be hosted at COEX Center, Seoul, South Korea. For more information and travel details, please see the event information page. 

If you are travelling to Korea from abroad, please make sure to check whether you will need to apply for a visa and if you have not done so already, please do this as soon as possible.  Please note citizens of countries who do not require a visa will likely need a K-ETA. Information about visas and K-ETAs can be found on our registration page. Please check and arrange this ahead of the event.

Please note that the 2023 ISUOG World Congress will be held fully onsite/in-person.

• Confirm the details of the session: Save the date and time of the session in your calendar. Review the session running order and the names of the faculty and presentations. You can find the more information about the program here. Please note that this page will be updated in due course with more detailed program information.
• Submit your presentation: You should submit your slides in advance through the eOrganiser submissions portal. Details on how to do this will be sent to you by email no earlier than July.
• Connect with faculty: Our team will put you in touch with the other session speakers and Chairs by email in advance no earlier than July. Make sure to introduce yourself ahead of the event. We won’t be able to share presentations in advance of the Congress so this will be your chance to find out more about the topics and talks from the speakers themselves.
• Complete your declaration form: You must complete the faculty declaration ahead of the Congress. If you have not already done this, then the session hall manager will ask you to complete the form onsite.
• Participate in a faculty breifing: There will be a faculty breifing in which information will be shared about your requirements for participation in the Congress program. This will be a virtual meeting on Thursday 5th October 11:00 - 12:00 BST. Invites for this meeting will be sent out in due course.

CONTENT

• Ensure the content is relevant and clear on the topic
• All content must be presented in English unless instructed otherwise.
• Do not use too many slides. If your presentation includes lots of slides it can end up being rushed and the audience will not have time to fully digest the content.
• Ensure that your presentation conforms to CME requirements.
• Only use standard Windows fonts, ideally Arial.

EMBEDDED MOVIES AND VIDEO FILES

• All videos and recordings must be set to play automatically. You won't be able to click to start videos during your presentation. 
• Ideally all videos should be included on a seperate slide with no other content.
• Enhance your presentation by including video clips and images
• Most video file types are accepted as embedded video clips, e.g. MP4, MPEG, WMV, AVI, QUICKTIME.
• Make sure to check that the videos are playing correctly before submitting your presentation.
• If the videos include sound, please flag this with the ISUOG team as they will need to check that the audio plays in the venue.
• DO NOT include background music in your presentation unless absolutely necessary.

LAYOUT

• Keep slides simple and concise – do not present too much information on any one slide.
• As far as possible use just one or two colours on a plain coloured background for maximum impact.
• If using images or graphics ensure that they are as visible and large as possible on the slide, if you can, please add them to a separate slide by themselves.

PATIENT CONFIDENTIALITY

• Patient confidentiality is important to all of us and all presenters are responsible for respecting this within their presentation.
• Please remember you must not include patient data in your images or videos.
• When inserting images into your presentation, in the event that you crop the image, please ensure you delete the cropped area of the image before saving your file.
• Please note that cropped edges of images and any content contained in these outer areas (you wish to hide from the final presentation) is searchable in Google

• If you have not submitted your presentation before the Congress, please submit in the speaker preparation room (room 210A-B). It will be open from 07:30 to 17:30 KST, 16-19 Oct.
  • NOTE: Faculty must submit their presentations no less than 3 hours before the session start time to allow time for our AV team to prepare it.

• If you have any questions about the session or your presentation then please visit the speaker preparation room where a member of our team will be able to support you. Please do this as soon as possible when you are onsite. Please be aware that this room is not suitable for meetings with other faculty however there will be plenty of alternative spaces available around the hotel and venue.

• You must arrive at your session hall at least 30 minutes ahead of the session and check-in with the ISUOG session hall manager in your session hall. It is important that you arrive on time. If you are running late or unable to attend for any reason, please contact Jonathan Bennett ([email protected]) as soon as possible. ISUOG staff will manage every session hall. When you arrive in the room please make sure to introduce yourself to them. They will be available to answer any questions that you have and will ensure that everything is set up for the session.

Before the Congress:

• Confirm the details of the session: Save the date and time of the session in your calendar. Review the session running order and the names of the speakers and presentations. You can find the details program on the ISUOG website. 

• Connect with faculty: Our team will put you in touch with the session speakers in advance. Make sure to introduce yourself ahead of the event. If you are co-chairing a session then you should discuss in advance how you plan to manage the session together. We won’t be able to share presentations in advance of the Congress so this will be your chance to find out more about the topics and talks from the speakers themselves. 

On the day 

• Missing faculty: If a speaker is absent or has to leave, you should can use the time for extra discussion with the other faculty. The ISUOG session hall managers will inform you before the session of any changes to the program or running orders. 

• Technical support: All technical issues will be dealt with by our AV team. ISUOG staff will also be on hand to deal with any issues within the room. If you have any concerns during the session please direct these to the session hall managers.  

Stage setup:

• All faculty (including chairs) will be seated on the stage.

• There are no lecterns. Instead, all faculty will wear a headset microphone. Speakers will have a remote clicker to move through presentation slides. This means speakers will have the freedom to move around the stage and engage with the audience.

• During the introductions, discussion, Q&A and closing summary you can speak directly to the audience with your headset microphone. 

• When you introduce a speaker they should leave their seat and head to the main part of the stage. Their slides will be loaded in advance by our team and they can move through them using the clicker provided. 

Questions from the audience:

• All delegates can submit questions through the Congress platform. You’ll be provided with an iPad that lists all of the questions received from both onsite and virtual delegates.

• You can take questions directly from the onsite audience. There will be mics in the session hall for this purpose.

Ultrasound demonstrations:

• In relevant sessions, demonstrations will be taking place in an adjacent room. You should introduce the scan as normal, a live feed with then be displayed on the screens in the hall.

• At the end of the scan the faculty member will join you on stage for the Q&A. 

Your role as chair:
Open the session, welcome the audience and introduce the faculty. As a guide you should mention the following:

• Welcome the audience to the session

• Request that all phones are set to silent to avoid interrupting the session and presentations

• Ask delegates to address any issues to ISUOG staff in the room

• Tell delegates that they should not record lectures on their own personal devices

• Run through the session timetable and quickly introduce the speakers

• Give very brief introduction to the topic

• Encourage delegates to submit their questions through the Congress platform

• Invite the first speaker to the stage…

Throughout the session:

• It is vital that sessions run to time and all sessions will finish on time. Any talks that overrun will reduce the time for speakers later in the program. Please remind speakers to be respectful of other faculty and to keep to time. If necessary, you should intervene to remind them of the time and ask them to close their talk.

• Lead the discussion and Q&A segments

• Engage the audience and review audience questions and include these in the discussion

• Set a friendly and open tone for the session - encourage debate but challenge any overly personal, inappropriate or offensive comments 

• Where relevant thank sponsors for their support of the ultrasound demonstration

• Close the session by thanking faculty and delegates for their attendance and participation

• All faculty (including chairs) will be seated on the stage.
• There will be no lecterns. Instead, all faculty will wear a headset microphone. Speakers will have a remote clicker to move through presentation slides. This means speakers will have the freedom to move around the stage and engage with the audience.
• Your presentation slides will be loaded in advance and you will be able to move through them using the remote clicker provided. You will be able to see your slides on the comfort monitor located at the front of the stage. 
• Once you have finished your talk you can return to your seat. The session chair will then lead a discussion with questions from the virtual and onsite audience.

• In relevant sessions, demonstrations will be taking place in an adjacent room. If you are involved in a scan demonstration (you will have been informed in your personal invitation letter), you should go to this room 30 minutes before the start of the session.
• At the end of the scan, you should return to the main stage for the Q&A.

• Please be respectful of other faculty and keep to time. Any talks that overrun will reduce the time for speakers later in the program. If you run over please expect the session Chair to interrupt you to ask you to wrap up.
• Engage the audience during your talk.
• Set a friendly and open tone for the session – we encourage debate but personal, inappropriate or offensive comments are not acceptable. Please remember the session is being recorded.  

All technical issues will be dealt with by our AV team. ISUOG staff will also be on hand to deal with any issues within the room. If you have any concerns during the session please direct these to the session hall managers. 

There will be several ISUOG committee meetings held at this year's Congress. These will be held in Auditorium room 2A/B. To view the committee meeting schedule, click here.