Technical manual

• Korea E & I are responsible for coordinating the entry of vehicles and goods, and the length of stay of vehicles, into the COEX during build, the live exhibition and breakdown, within the hours confirmed by ISUOG and COEX. Diamond and Platinum sponsors will have build access priority. All sponsors/exhibitors will be informed of their build access time slot by Korea E & I and must adhere to these times and regulations.

• All vehicles must remain with their engine off within the premises of COEX. The use of loading and unloading areas is exclusively for this purpose. It is forbidden to remain parked in these spaces.

• No waste should be left in the exhibition aisles at any time.
• Any space used by a sponsor/exhibitor must be returned to the COEX completely clear of all sponsor/exhibitor items and returned to its original state by the sponsor/exhibitor or their contractor. 
• Once the breakdown is over, Korea E & I nor ISUOG nor COEX will be held responsible for the safekeeping or storage of any items left in the COEX. If Korea & I has to arrange the removal of any items, Korea E & I reserves the right to destroy or remove items and to charge this to the sponsor/exhibitor. Please see ‘freight’ section below to arrange your own freight.
• Any damage detected in space used by a sponsor/exhibitor will be made known to the sponsor/exhibitor and the appropriate measures will be taken by Korea E & I, ISUOG or COEX to charge costs to the sponsor/exhibitor.

• Appoint a competent person to handle health and safety measures for your participation 
• Review the accident statistics of your participation at previous events in which you have been involved
• Read this technical manual and heed all stipulated and stated regulations and safety requirements 
• Undertake a risk assessment for the event & ask any of your contractors for a risk assessment for the event - it is advisable that a risk assessment is completed for the booth and submitted to both COEX and ISUOG
• Notify all parties of any undue hazard resulting from the risk assessment
• All evacuation routes and emergency exits have to be free of materials and cannot be blocked for any purpose throughout the event
• Do not block any emergency equipment (e.g. fire extinguishers) throughout the event
• Follow all displayed warning signs and posters throughout the event
• Smoking is prohibited at the COEX throughout the event
• During the build and breakdown, it is prohibited to consume alcoholic beverages in the working area as well as to perform work under the influence of alcohol and drugs
• Children under 18 years are not allowed in the COEX during build or breakdown
• Exhibitors/sponsors/contractors are required to wear the necessary personal protective equipment such as safety footwear, protective helmets, eye protection, and hand protection required by the specific work
• It is obligatory to use personal protective equipment in various stages of build and breakdown if there is a potential hazard to yourself
• All tools should be safety checked and with required protections, please disconnect electric tools when not in use
• All ladders, scaffolds and similar equipment must be of good quality/safety checked, have all their components, and be of the right size/type
• Any trolleys, forklifts and similar equipment should be used for the transportation of goods, not people
• When dealing with electricity always use a certified electrician 
• Be careful when walking in the aisles during set-up and avoid walking in front of forklifts and between crates 
• Keep all aisles and work areas clean and free of hazards. Discard all rubbish and waste in the proper containers 
• When lifting, keep your back straight. Use your legs to lift the object, not your back 
• Use a step stool or step ladder, not a table or chair & have a well-stocked first aid kit with you 
• When dismounting from equipment or fixed objects always dismount facing the machine or object. Never jump down 

• Deadline: 17 July 2023

• Sponsors/exhibitors are responsible for all items on their stand during the whole exhibition, including build and breakdown, and other rooms (hospitality suites and meeting rooms) for the duration of the event.
• All rooms used by ISUOG will be locked after event hours. It is the responsibility of the exhibitors/sponsors to make sure their additional rooms (hospitality suites and meeting rooms) are locked after event hours.
• Please note the COEX lobby/foyer areas are open to public access.
• It is recommended that items are not left unattended and laptops and valuables are removed from stands/rooms when not manned.
• ISUOG, Korea E & I and the COEX cannot be held responsible for items left unattended or any possible theft occurring during the event. The most vulnerable times are build up and breakdown.

• All sponsors/exhibitors have to order an electrical switchboard for their stand.
• Only Korea E & I is authorised to provide the electrical switchboards for stands.
• Electrical switchboards provided by Korea E & I cannot be manipulated by sponsors/exhibitors. If any indication is seen of damage, this will be charged to the company who has ordered it.
• Korea E & I and COEX staff reserve the right to disconnect electrical installations if they are not properly installed or pose a safety threat to the exhibition.
• The power of the electrical boxes on the exhibition floor are 20 KW. These boxes sometimes have to be shared between exhibitors. Should this be required, Korea E & I reserves the right to cross over stands, corridors or structures to deliver technical services to other stands or areas.
• The sponsor/exhibitor is responsible for calculating the power necessary for their elements/installations to be connected, together with the necessary voltage (220 V or 380 V).
• The electrical power service of the venue boxes is 32 A. 380 V. If more power is needed, the cost of extending this will be charged to the sponsor/exhibitor.
• The differential relay of the power and lighting primary circuits are 30mA and they are not super immunized. It is the exhibitor/sponsor’s responsibility to advise how to connect their box provided by the venue. If an exhibitor/sponsor brings their own switchboard it is compulsory to connect it to the electrical switchboard provided by Korea E & I and to inform Korea E & I how to connect them.
• The venue can only provide electricity from the floor. No ceiling power points are available at the venue.
• If exhibitors/sponsors want cabling cover, this must be requested from Korea E & I.
• Socket/electrical extensions will be delivered next to the electrical box. Exhibitors/sponsors have to place sockets/electrical extensions at the right locations.
• At the end of the exhibition hours each day, all stand lights must be switched off. Stand staff should check their stand spotlights are switched off. If this is not done, Korea E & I or the COEX reserve the right to and will not be liable for any damage or disruption caused.
• At the end of the exhibition hours each day, all electricity will be switched off. If sponsors/exhibitors require 24 hour electricity for some devices (not lights), a second electrical switchboard will have to be ordered.
• In the instance that a stand/exhibitor brings their own electrical switchboard, which has to be connected to the Korea E & I switchboard, it is mandatory to indicate which power line goes to the stand lights, in order that the stand staff know which switch/button has to be turned off at the end of the day.

• Korea E & I can only supply water to stands that have a water tap available on their stand. The costs of an additional platform or material to hide this installation must be covered by the stand/exhibitor.
• Korea E & I must be informed if a stand has a platform, and the scheduled build date and time, without this information Korea E & I is not liable for providing the requested installation and the payment will be refunded.
• It is the obligation of the installer to verify that the installation of water drainage is in place before the platform is installed. It is mandatory to leave access to the water tap.
• The water supply system includes only the water pipe and drain, no other connection to any other element.
• It is the responsibility of the exhibitor/sponsor/stand contractor to ask Korea E & I for the technical connection details.

• Internet cables <LAN> must be ordered from Korea E & I.
• It is the responsibility of the sponsor/exhibitor to request the connection details.
• To use WiFi, please contact Korea E & I, you can purchase a WiFi-only card and use it in your stand.
• Fixed wifi lines should be ordered from SK Broadband, email address: [email protected].

• Any materials rented from Korea E & I must be returned in the same condition as it was delivered.
• Korea E & I will bill the sponsor/exhibitor for any materials hired that are not on the stand at the time of collection during breakdown.
• Exhibitors/sponsors are responsible for any keys provided with doors/storage cupboards. Lost keys will be charged to the exhibitor/sponsor.
• It is the responsibility of the sponsor/exhibitor to confirm that rental equipment fits within their space/stand.

• A fascia sign with the exhibitor name is included in the shell scheme package
• Fascia nameboards will be black lettering on white board
• If you require a company logo these will be charged accordingly 

All exhibitors must install a carpet in accordance with COEX regulations before constructing a stand.

• Assistance with air, sea and road freight from your country of origin and return
• Advanced receiving warehouse for courier shipments
• Checking and translation of shipping invoices and documentation
• Collections, deliveries and export packing services
• Freight tracking throughout
• Customs clearance and oversight of customs inspections
• Supply of forklifts, cranes and freight workers on site
• Secure and open storage
• Return freight services from Seoul to country of origin

• Deadline: 5 September 2023.

Meritex International Ltd    The Coach House   20 Northernhay Street   Exeter, Devon, EX4 3ER       United Kingdom

Attn: Rasa Margyte Tel: +44 1392454999 Email: [email protected] Web: www.meritex.co.uk

Unless otherwise agreed in writing by ISUOG, exhibitors are not authorised to sublet, share or transfer their stand space. In the event of an exhibitor failing to take possession of their stand ISUOG has the right to re-allocate the stand and all monies paid shall be forfeited.

No microphones or PA systems are allowed in the exhibition.