All presenting authors will have been notified by email regarding the placement of their abstract in the program and the relevant session time.

IMPORTANT DEADLINE DATES

Last chance to edit serious errors in accepted abstracts: Wednesday 19 June 2019
Upload of poster presentation (OP, P, EP): Wednesday 18 September 2019
Upload of oral communication (OC) presentation: Monday 7 October 2019

 

Presentation formats and requirements

All presentations are presented in PowerPoint format only. Hardcopies will not be accepted. If presenters do not have their own template ISUOG has provided templates for ease of use. Please download the relevant template below.

PowerPoint presentation format must be 16:9 .ppt/.pptx only. Video will be accepted and must be embedded into the PPT or PPTX file. We recommend you bring your video files with you when you travel to Berlin in case these are needed separately. Any video included must be viewable within your presentation time if this is part of your presentation.

Please follow the links below for additional help with embedding your video into your PowerPoint presentation:

Powerpoint templates

Oral communication (OC): A maximum of 5 (five) PowerPoint slides are allowed. Download template below:

2019 Oral Communication template

All posters (OP, P, EP): A maximum of 1 (one) PowerPoint slide is allowed. Download template below:

2019 Poster presentation template

 

Presentation management

All technical aspects of presentation management will be provided by the eOrganiser Team at Arinex (an external company appointed by ISUOG). All presenting authors will receive an email from eOrganiser in advance of the Congress with a link and instructions to upload your PowerPoint slides.

Speaker check-in onsite in Berlin

All presenting authors must be registered for the Congress to present. Please collect your badge and relevant registration materials, including the final program at the registration desk when you arrive at the venue; please check the final program to confirm the room you will be presenting in and reconfirm presentation times.

All OC and OP presenting authors must check in at the speaker preparation room at least 4 hours prior to their scheduled session time and preferably the day before. 

All P and EP presenting authors can check their poster slide on the On Demand terminals from Sunday 13 October in the exhibition when this opens.

Presentations will be delivered to each session hall via a centralised and networked system. Any presentation not uploaded must be brought to the speaker preparation room as it cannot be brought to the session hall directly.

If you have any questions please visit the speaker preparation room for assistance.

Speaker preparation room

Preview facilities and specialised technical support will be available in the speaker preparation room (Paris room). Preliminary opening times are listed below:

  • Saturday 12 October: 07:00 – 17:00
  • Sunday 13 October: 08:00 – 17:00
  • Monday 14 October: 07:00 – 17:00
  • Tuesday 15 October: 07:00 – 17:00
  • Wednesday 16 October: 07:00 – 16:00

Presentation recordings (OC and OP only)

ISUOG will be recording all lectures for the benefit of Congress attendees, ISUOG members and other website users. You will be asked when you upload your PowerPoint presentation to give your consent to such recording and web broadcast in order that your presentation is made available to delegates on ISUOG’s On Demand web portal and to 2019 ISUOG members. 

If you would like to change your consent, please visit the speaker preparation room (Paris room).

Material will remain fully acknowledged to, and copyright of, the author.

Please note that it is increasingly difficult to prevent audience members from recording sessions. Delegates are asked not to record sessions using personal video cameras; however this is difficult to enforce. ISUOG can take no responsibility for third party recordings of lectures and request that presenters who specifically object to audio/video recording of their presentations state this before they begin speaking.

2019 GUIDELINES FOR PRODUCING POWERPOINT PRESENTATIONS AT ISUOG

The ISUOG Congress 2019 presentation computers will run MS PowerPoint 2016. Only MS PowerPoint (*.ppt or *.pptx) presentations will be accepted. Please note that Prezi and Keynote (*.key) presentations are not supported. If you have transferred your presentations to a Windows format you must check your presentation at the speaker preparation room to ensure that it is fully compatible with the presentation computers.

CONTENT

  • Present NEW DATA ONLY
  • Do not include any background to the research or reviews of previous studies as this will be covered by the session chairperson as necessary
  • Make your title short to summarise the message of the research
  • Do not include references unless it is imperative
  • Do not present overly complicated figures that need extensive explanation. Presenters who are involved in oral communication or short oral presentation sessions will not have time to explain these fully
  • Check your presentation carefully to ensure no typographical or style errors

MOVIES AND VIDEO FILES

  • Videos can be included in your slides and these video files MUST be embedded into the PPT or PPTX file.  We recommend you bring your video files with you when you travel to Berlin in case these are needed separately. 
  • Most video file types are accepted, e.g. MP4, MPEG, WMV, AVI, QUICKTIME
  • The maximum file size for individual video files when uploading these to the Arinex site is 250MB each

LAYOUT

  • Keep slides simple and concise – do not present too much information on any one slide
  • As far as possible use just one or two colours on a plain coloured background for maximum impact
  • Put any conclusions/summaries in a prominent panel
  • If you have little experience in preparing PowerPoint presentations use the template provided

FONT

  • Use as large a font as possible and no less than 16 point
  • We recommend you use standard Windows fonts. We provide no guarantees that custom fonts will display properly onsite.
  • Avoid capital letters except at the beginning of sentences and proper nouns
  • Avoid underlining
  • Use a bolder, larger typeface for the main titles and headings. It can be effective to use a different typeface for headings and subheadings
  • To emphasise text, use a bold or italic font

GENERAL POINTS

  • Prepare your work well in advance and ensure it is submitted promptly to ensure the presentation runs correctly onsite
  • All presentations are recorded and made available on intranet terminals in the exhibition and then a selection of invited talks, OC’s and OP’s are selected and made available On Demand on ISUOG’s website approximately 3 weeks after the Congress 
  • Please remember you must not include patient data in your images or videos. Patient confidentiality is important to us and all presenters are responsible for respecting this within their presentation
  • Presentations are recorded so please ensure all language and content is appropriate to online presentation (during and after the Congress)

Further assistance

General notes for all presenters (INVITED, OC and OP)

  • Please meet at the front of the session hall 15 minutes before the start of the session to introduce yourselves, and allow the chairperson to confirm the format for the session (please note some OP sessions will only be able to meet 5 minutes beforehand as the room will be in use. Please check the daily program to see if this affects you when you arrive at the Congress).
  • All presentations must be in English. Please ensure that you speak slowly and clearly throughout. This will assist audience members who do not have English as their first language.
  • If you are presenting an oral communication (OC) you should not present the background to your particular study or data set. This can be repetitive if several related studies are to be presented, and will be covered separately within the session if considered necessary. Time is short, so please keep your talk concise and focus only on your new data.
  • Discussion time has been allocated to each session so please look at the program closely for details.
  • The program schedule is extremely tight, so all speakers must adhere to the time allocated to them. Should a speaker overrun, chairpersons are instructed to interrupt and request that the speaker stop. Please be considerate of other speakers if you are asked to conclude your talk and please do so promptly.
  • It is increasingly difficult to prevent individuals from recording sessions. All delegates have been requested not to do this, but ISUOG can take no responsibility for third party recordings. We request that speakers who specifically object to audio/video recording of their presentations state this before their lecture. 
  • At the closing ceremony the Scientific Committee will announce the best presentations within subject categories and the Top Abstract and Young Investigator winner. Chairpersons are asked to assist in the selection process by scoring presentations.

 


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