Thank you for contributing to the symposium as faculty (speaker or chairperson).

Thank you for contributing to the 19th ISUOG Virtual International Symposium 2022, Asia, without your support the event would not be possible. This page provides all the information and guidance you need to prepare for the symposium. Please read the information carefully and ensure you have the key dates saved in your calendars. Our team will also be on hand to support with any queries that you may have, you can reach them at [email protected]
This is a virtual event and all presentations will be recorded in advance. On the day of your session the recording will be played to the audience and then followed by live Question & Answer discussion. You will need to join the virtual session to participate in this live discussion.
Key dates
  • 26/09/2022 – Presentation submissions open
  • 26/10/2022 - Deadline for presentation submissions   
  • 10/11/2022 – Calendar invitations sent with Zoom links for the live sessions
  • 19/11/2022 – International Symposium day 1
  • 20/11/2022 – International Symposium day 2

Faculty checklist

Before the live event:

  1. Review the details of your faculty duty and note the session date/time in your diary.
  2. Introduce yourself to the other faculty in your session and discuss your planned presentation. ISUOG will connect you with the other faculty.
  3. If you are a speaker, prepare and record your presentation. Submit your presentation recording (deadline 26/10/2022).
  4. Attend a rehearsal session.
  5. Check that you have received the live session joining link (contained in your calendar invite).

On the day:

  1. Test your internet connection, webcam and headphones in advance of the live session.
  2. Find a quiet room/space to use on the day of your session.
  3. Join your session 30 minutes early.
  4. Enjoy the symposium!

Set up for the live session

Ahead of the symposium you will receive a calendar invite containing the Zoom link that you’ll need to join on the day of your presentation. You will need to join 30 minutes prior to the live broadcast time. Our technical team will perform a final test of the internet connection and other audio/video checks.
Setting up your environment for speaking at a virtual event

Please read below the guide to assist you with presenting remotely:

  • Location: You should use quiet room where you will be undisturbed. We advise you inform people in the same area and put a sign on your door saying that you cannot be disturbed.
  • Phone: Please put your phone on silent and not on vibrate.
  • Lighting: The better the lighting; the better the end result. Daylight is not good, as it can vary a lot, which is distracting. Try to find a room without natural light with a light in front of you.
  • Background: Consider your background. A clear wall or plain curtain is best. Avoid having a window behind you. There should be nothing distracting or moving in the background.
  • Computer/connection: Your system should be good quality, fairly recent, laptop or desktop computer which is connected to a high speed broadband. This needs to be a good, fast and reliable connection. If possible, plug your computer directly into your modem using an Ethernet cable. This will give you the strongest signal and most stable internet connection.
  • Camera: Most speakers have to use webcams built into laptops or computers. Make sure that you are not too close to the computer and try to have the camera at eye-level.
  • Microphone: Ensure that you have a good quality microphone. Please note that the audience will be able to hear your typing and mouse clicks.
  • Clothes: It is best to wear plain colours but not white or black. Please do not wear any visible logos or company brands.

Registration for the symposium

All faculty receive complimentary registration for the symposium. ISUOG will pre-register you and you will receive an email from us in due course, with your login details.

Recording your presentation

You will be required to record your presentation for the Virtual Symposium in advance. Please prepare your presentation using PowerPoint; we then ask you to pre-record yourself giving your presentation over your PowerPoint slideshow. Please be aware that the introductions, questions & answer and discussions will take place live before your talk.
Please video record your presentation with your camera on. We recommend using the Zoom platform recording function to do this. A detailed guide on how to record your presentation is available here (
Once you have recorded your talk, please send it to our team at [email protected]. Deadline: 26 October 2022.
Tips for recording your presentation
  • Ensure your camera is switched on
  • Save your recording in MP4 format
  • Rehearse your timings in advance (you may be requested to record your talk again if it runs over the allocated presentation minutes noted in your invitation letter)
  • Find a quiet room or space to record your presentation without disturbance
  • Don’t rush, give yourself enough time to make the recording
Presentation guidelines
Please take note of the presentation guidelines. It’s important that your presentation sticks to these guidelines to ensure that your message is clear to delegates and to avoid any technical issues during the event. 
  • Keep slides clear and concise – do not present too much information on one slide
  • Ensure images are clear and high quality
  • If using graphs/charts, make sure the axes are clear and the information large and visible
  • Use a plain background for maximum impact
  • Put any conclusions/summaries in a prominent panel.
  • Use as large a font as possible and no less than 16 point.
  • Use standard Windows fonts (Arial, Calibri, Verdana etc.)
  • Use a bolder, larger typeface for the main titles and headings. It can be effective to use a different typeface for headings and subheadings.
  • To emphasise text, use a bold or italic font.
Patient confidentiality:
  • Patient confidentiality is very important and all presenters are responsible for respecting this within their presentation.
  • Please remember you must not include patient data in your images or videos.
  • When inserting images into your presentation, in the event that you crop the image, please ensure you delete the cropped area of the image before saving your file.
  • Your presentation recording and slides should be in English.
  • Any pictures, charts, graphics should also be in English wherever possible.
  • Material will remain fully acknowledged to, and copyright of, the author.


Even if you have pre-recorded your talk, all faculty (chairpersons and speakers) are kindly asked to attend a rehearsal to prepare you for the live discussion and Q&A. During the rehearsals our team will run through the session format and you will have the opportunity to ask questions.
Rehearsal dates and times - please attend one of the following:
  • Tuesday 8 November – 16:00 HKT (UTC +8)
  • Thursday 10 November – 21:00 HKT (UTC +8)
  • Tuesday 15 November – 16:00 HKT (UTC +8)
Meeting ID: 897 5249 0039

Information for chairs

The role of chair is vital to the success of the Symposium, you will lead the session, introduce the faculty and engage with the audience as part of the discussion. 
During the live session, chairs will be responsible for:
  • Welcoming delegates at the start of the session and encouraging them to submit questions for the speakers
  • Briefly introducing each speaker before their talk
  • Taking questions for the speakers from the audience
  • Leading the discussion
  • Ensuring that session runs to time
  • Ensuring that each speaker gets equal time during the discussion
  • Summarising the topic at the end of the session
Chairs can engage the audience by welcoming them, asking their opinion, encouraging them to post questions and responding to their questions. It's beneficial to ask the audience to prepare/think of questions in advance of the Q&A session as there is a 20 second broadcast delay which will mean they might miss submitting a question.
Most sessions will be led by 2 co-chairs. Session co-chairs will be put in touch with each other ahead of the Symposium. Co-chairs should agree on who will open the session, introduce each speaker and deliver the closing summary.