Technical manual

• White wall panels (Octanorm walls of 2,5 height)
• 1 x fascia header
• 2 x spotlights
• 1 x power outlet including mains supply 3 kw
• 1 x information desk
• 2 x stools
• 1 x waste basket
• Grey carpet
• Daily cleaning (emptying waste basket, vacuum cleaning)
• A fascia sign with the exhibitor name is included in the shell scheme package
• Fascia nameboards will be black lettering on white board, maax 20 characters
• If you require a company logo these will be charged accordingly 
• Sponsors may pay a supplement to upgrade

• single-line wiring diagrams with performance data,
• technical description,
• description on electrical shock protection,
• fire and work safety descriptions,
• detailed description of the parameters of electrical devices,
• start up parameters for motors over 5 kW,
• engineer’s statements featuring the name, permit number and signature of the engineer.

• Height limit: The maximum height of stands is 4.5m, in all locations*.
• Weight limits: The load capacity of the hall flooring is 3.5 tonnes.
• All stands need open tops – Stands can only be built in a way which allows smoke to pass through the structure in order to ensure the operation of the hall’s smoke alarms.
• All exhibits are to be displayed to avoid blocking aisles, obstructing adjoining booths, or damaging the premises.
• Exhibition material that is placed outside the booth will be removed at the exhibitor’s expense.
• Exhibitors are kindly requested to allow sufficient see-through areas that ensure clear views of surrounding exhibits. Entire sideway walls will not be approved.
• Island booths should be partly accessible on all “open” sides. You are only allowed to build walls that covers third of each side. We try to keep the exhibition as open and inviting as possible
• Construction finish must be perfect in all the stand’s visible areas, including rear sides and stand ceiling
• Carpets can only be installed in halls with double-sided tape. Exhibitor is obliged to provide for the removal of the carpet taping as well as the taping for protective film during the takedown period. Only adhesives which can be removed from the concrete surface of the halls can be used for this purpose. The use of self-adhesive carpeting or superglue is prohibited.
• All structural back walls of neighbouring booths must be properly decorated. Back walls (reversed side) over 2.5m in height must be finished neatly with tidy wiring, if any
• No construction will be allowed if it overshadows a neighbouring stand
• No rigging is allowed

• Access planned
• Transportation being used
• Plan for weight distribution (number of platforms, dimensions and weight resistance)

• Fire protection devices of the area:
• Fire alarm system – Manual
• Built-in automatic fire extinguisher system (sprinkler)
• Fire hydrant
• Fire extinguisher
• Heat and smoke extraction system – Automatic

• Fire insurance (compulsory): Exhibitors must be insured against fire
• Electricity: If the stand has a platform, electricity distribution points must be kept accessible. Exhibitors must be aware of the possibility of placing power lines and connections across stand spaces and corridors to supply those services to all other stands
• Screwing, nailing or the use of paint, glue or anything that can damage the structural elements of the building are not allowed. In case of damage to the venue and its facilities, the cost of repairs or replacement will be charged to the exhibitor
• Special care must be taken to ensure that the visitors will be inside the booth and not standing in the aisle. For example screens or any kind of equipment to be shown or demonstrated may not be placed directly on the edge of the stand contracted in order to ensure that the visitor viewing the screens/equipment will be inside the booth and not blocking aisle traffic. Any counter, desk etc. or device (i-pads, touch screens etc.) which attract visitors may not be placed immediately at the borders of the booth facing the aisles (there should be a reasonable distance from the edge of the booth). Coffee bars or other F&B-stations must be inside the booth area to ensure that the visitors are standing and queuing up inside the booth area and not standing in the aisle

• Sponsors/exhibitors are responsible for all items on their stand during the whole exhibition, including build and breakdown, and other rooms (hospitality suites and meeting rooms) for the duration of the event
• All rooms including the exhibition, used by ISUOG, will be locked after event hours.  It is the responsibility of the exhibitors/sponsors to make sure their additional rooms (hospitality suites and meeting rooms) are locked after event hours
• It is recommended that items are not left unattended and laptops and valuables are removed from stands/rooms when not manned
• ISUOG and the venue cannot be held responsible for items left unattended or any possible theft occurring during the event. The most vulnerable times are build up and breakdown
• If sponsors/exhibitors desire extra/personal security, please contact [email protected].

• The electric connection to the booth – from the electric distributor to the circuit breaker of the booth – will be established by the official electric contractor of HUNGEXPO LTD Ltd. at the cost of the customer. In case of ordering connections above 25 kW please ask HUNGEXPO LTD for a proposal. Please note that their offer will include the flat-rate consumption.
• HUNGEXPO Ltd staff reserve the right to disconnect electrical installations if they are not properly installed or pose a safety threat to the exhibition
• HUNGEXPO Ltd reserves the right to cross over stands, corridors or structures to deliver technical services to other stands or areasThe sponsor/exhibitor is responsible for calculating the power necessary for their elements/installations to be connected, together with the necessary voltage. Electric works within the booth may only be carried out by licensed contractors or experts.
• If an exhibitor/sponsor brings their own switchboard it is compulsory to connect it to the electrical switchboard provided by HUNGEXPO Ltd and to inform HUNGEXPO Ltd how to connect them
• The venue can only provide electricity from the floor. No ceiling power points are available at the venue
• If exhibitors/sponsors want cabling cover, this must be requested from HUNGEXPO Ltd
• Socket/electrical extensions will be delivered next to the electrical box. Exhibitors/sponsors have to place sockets/electrical extensions at the right locations
• At the end of the exhibition hours each day, all stand lights must be switched off. Stand staff should check their stand spotlights are switched off. If this is not done, ISUOG or the venue reserve the right to and will not be liable for any damage or disruption caused
• At the end of the exhibition hours each day, all electricity will be switched off. If sponsors/exhibitors require 24 hour electricity for some devices (not lights), exhibitors MUST order 24hr mains supply.
• In the event the electric installations or the materials used for installation fail to conform to European Union and Hungarian standards, HUNGEXPO LTD Ltd. May reject the electric connection request of the exhibitor.
• The connection of electricity and electric main lines to HUNGEXPO LTD Ltd.’s network at the booth is required for all exhibitors who need electricity (lighting of the booth or displayed products, electricity supply to machines and equipment, including refrigerators). This service includes the contact protection measurements as well.

• The electricity demand ordered on the Energy Supply Service Order Form must be confirmed on the Connection Permit before the opening of the exhibitions, and can be changed in accordance with the power demand of the electric equipment installed at the booth. The electricity request shall be submitted according to the total electric load occurring at the booth. In the event the electric contractor orders an amount without agreeing with the exhibitor, the difference arising from ordering access capacity – in case of complaint –shall be settled between the contractor and the exhibitor among themselves.
• HUNGEXPO LTD Ltd. does not bear any responsibilities in case of power outages or power breaks.
• The exhibitors shall not refuse the installation and routing of the public utility connection lines of neighboring exhibitors within their respective areas.
• The exhibitors shall be obliged to provide access to the floor outlets, by cutting the floor, structure or any other parts of the booths, or leaving free the connection locations. The exhibitor shall be held responsible for all costs or damages incurring from failure to observe this requirement and from hindering the public utility connection and troubleshooting activities.
• The basic electric network of HUNGEXPO Ltd Ltd. is a 5-line network in line with the relevant standards. The null and earth wires are separated in accordance with contact protection requirements. In line with the regulations, the switching cabinets are equipped with relays (MSZ 2364).
• According to Hungarian standards the installation of a main circuit breaker and main switch is mandatory for all booth requiring electric connections (even if the booth will operate only one power outlet or lamp).

• The technical specifications of machines requiring individual water connection must be sent to HUNGEXPO LTD Ltd. 1 month prior to the opening of the exhibition. Special water-drainage connection requirements should be ordered separately. Pressure in pavilions is 0.2 Mpa (2.0 bar) and is available through outlets before the central pressure reducer.
• The exhibitor cannot reuse utility connections for the neighbouring stands, or leading these through his stand.
• The exhibitor is obliged to ensure the accessibility of the floor shafts by cutting the cover, the structure, etc. and by leavingfree the places of the connections. If failing this obligation or hindering the works of connecting to the utility networks and works of correcting errors the exhibitor has to assume the liability.
• Please note that HUNGEXPO LTD Ltd does not guarantee the quality of water.
• The water connection ordered will be provided by a contractor hired by HUNGEXPO LTD C.Co. Ltd. as a transferred service and the costs will be invoiced accordingly to the Inrush permit. 

• Any materials rented from HUNGEXPO Ltd must be returned in the same condition as it was delivered
• HUNGEXPO Ltd will bill the sponsor/exhibitor for any materials hired that are not on the stand at the time of collection during breakdown
• Exhibitors/sponsors are responsible for any keys provided with doors/storage cupboards - lost keys will be charged to the exhibitor/sponsor
• It is the responsibility of the sponsor/exhibitor to confirm that rental equipment fits within their space/stand

Catering services can only be provided by HUNGEXPO Ltd via [email protected]. Exhibitors/sponsors cannot bring their own catering or catering equipment.

• Name of event
• Name of exhibitor
• Hall and stand number
• Requested time of delivery

• IMPORTANT NOTICE: Please be aware of the increase in cybercrime and fraud, and be vigilant when reviewing any sponsor/exhibitor invoices you receive. If you receive an invoice pertaining to be from ISUOG that contains different bank details to those you have already been given, or a sudden request for urgent payment, or the invoice is sent from an email address other than [email protected], please contact our Finance team immediately by phone (+44 (0)20 7471 9955) or email ([email protected] copying [email protected]) to check the invoice is valid. ISUOG (the organiser) will not be liable for any monetary loss caused by hacking and/or fraudulent invoices. In the case that this happens, any outstanding payments for sponsorship/exhibition packages will still be due. It is the responsibility of the sponsor/exhibitor to carry out due diligence and contact the organiser when there is any doubt about the legitimacy of invoices or other payment requests.

Smoking is prohibited in all public indoor areas, including private areas of exhibition space.

All stand personnel are invited to attend the welcome reception on a complimentary basis and to make the most of these excellent networking opportunities. You are also invited to purchase tickets and join us for our Congress party. For more information on these events, please visit the social program page or contact the organisers with any queries.

The full sponsorship/exhibition terms and conditions can be found here.