Sponsors and exhibitors must check this page for details on all regulations, processes and deadlines related to their participation in the ISUOG World Congress 2026.
WHERE?
Venue: Excel London, Maritime Suite
Address: Royal Victoria Dock, 1 Western Gateway, London E16 1XL
Visit the website here.
WHEN?
Exhibition build: 2-3 September 2026 (access dates/hours dependent on package tier)
Congress: 4 - 7 September 2026
Exhibition breakdown: 7 September 2026 (PM only)
WHO?
ISUOG (or the “Organisers”) will be responsible for the management of the Congress exhibition and for the coordination of exhibitor and sponsor activities.
International Society of Ultrasound in Obstetrics and Gynecology (ISUOG)
122 Freston Road, London, W10 6TR, UK
122 Freston Road, London, W10 6TR, UK
Email: [email protected]
Please note that the official language of the Congress is English.
IMPORTANT DOCUMENTS & LINKS >
Relevant for ALL sponsors and exhibitors:
-
Sponsorship & exhibition terms and conditions (inc. ISUOG code of conduct)
-
Exhibition floorplan - coming soon
-
Excel London (venue) exhibitor manual - coming soon
-
GES (stand builder) exhibitor manual - coming soon
-
Event Webshop (for all sponsors/exhibitors to order various services) - coming soon
-
ISUOG Exhibitor Registration Portal - coming soon
Relevant for SPECIFIC packages or circumstances:
|
Document or link
|
Who is this document relevant for?
|
What should I do if this is relevant to my company?
|
|
Sponsors/exhibitors who plan to arrange live scan demonstrations in their Hospitality Suite
|
Read and follow the guidelines carefully.
|
|
|
Sponsors who are providing the machine for a live scan demonstration in the scientific program
|
Complete form and submit to ISUOG as per supplier contact details and important deadlines sections below.
|
|
|
Coming soon: GES exhibition brochures
|
Space-only sponsors who wish to contract GES to build their stand (ISUOG-recommended sustainable option)
|
Browse the brochures and contact GES as per the contact details section below to discuss your design needs further.
|
|
Sponsors/exhibitors who have purchased wall graphic printing/application services for their shell scheme or space-only stand from GES
|
Visit the link to read the guide and submit artwork as per the important deadlines section below.
|
|
|
Sponsors/exhibitors who need to arrange vehicle access on build days
|
Visit the link to log in and register your company or contractor’s vehicles.
|
|
|
Sponsors/exhibitors who wish to arrange shipments and/or storage before, during and after the event (an online version of this form is also available on the Event Webshop)
|
Complete form and submit to DSV as per supplier contact details and important deadlines sections below.
|
|
|
Sponsors who are constructing space-only stands and any other structures within their Hospitality Suites
|
Complete form and submit to ISUOG as per supplier contact details and important deadlines sections below.
|
|
|
Sponsors who are constructing space-only stands and any other structures within their Hospitality Suites
|
Complete form and submit to ISUOG as per supplier contact details and important deadlines sections below.
|
|
|
Sponsors/exhibitors who wish to pre-arrange waste disposal for the build days or during the live event
|
Read and follow the instructions detailed in the document.
|
|
|
Sponsors/exhibitors who wish to pre-arrange food & beverage services on their stand or in their Hospitality Suite for the build days or during the live event
|
Read and follow the instructions detailed in the document.
|
|
|
Data protection addendum for mailing lists
(form not available for download)
|
Those who are eligible to receive a delegate mailing list
|
Documents will be sent out to relevant sponsors/exhibitors by ISUOG for signing.
|
IMPORTANT DEADLINES >
|
Activity
|
Deadline
|
|
Eligible sponsors to submit scan demonstration suggestions to ISUOG
|
31-Jan-26
|
|
Exhibition and sponsorship early bird deadline: book and pay for 10% discount
|
17-May-26
|
|
Eligible sponsors to submit sponsored symposium program details to ISUOG for Scientific Committee approval
|
17-May-26
|
|
ISUOG to confirm final scan demonstration speakers and topics with eligible sponsors
|
June 26
|
|
Space-only sponsors to submit stand plans to ISUOG for approval by ISUOG & Venue health & safety team.
Please note: a technical drawing, 3D render, risk assessment and method statement (see 'Important Documents and Links' section above) are required.
|
1-Jun-26
|
|
Eligible sponsors to submit Hospitality Suite build plans to ISUOG for approval by ISUOG and Venue health & safety team.
Please note: a technical drawing, 3D render, risk assessment and method statement (see 'Important Documents and Links' section above) are required.
|
|
|
Eligible sponsors to submit Hospitality Suite programs to ISUOG for review/approval.
|
|
|
Diamond/Platinum sponsors to submit abstract book adverts to ISUOG
|
|
|
Scan demonstration sponsors to submit machine specification & equipment provision form to ISUOG
|
|
|
Sponsors/exhibitors (and contractors where necessary) to provide evidence of third-party public liability insurance to ISUOG
|
|
|
Sponsors/exhibitors who require shipments from outside the UK via air & sea to submit order form to DSV (or complete online version via the Event Webshop), if not using their own freight forwarder
|
|
|
Early bird registration deadline (after this point, standard fees will apply)
|
6-Jul-26
|
|
Deadline to place orders for lead capture licenses/devices
|
24-Jul-26
|
|
Sponsors/exhibitors hosting sponsored symposia to arrange any desired catering services via Excel Hospitality (see contact list below)
|
|
|
Diamond, platinum, gold and symposium sponsors to submit data protection addendum to ISUOG (required in order to receive delegate mailing list). Content for each mailing must be sent to ISUOG for approval no later than 10 days before the intended send date.
|
|
|
Eligible sponsors to submit content for advanced newsletter advert
|
|
|
Diamond sponsors to submit mini program booklet adverts to ISUOG
|
|
|
Sponsors/exhibitors to complete orders for all items/services on the Event Webshop (for shell schemes and any space-only requiring electrics, furniture, AV, graphics, services, etc.)
|
|
|
Sponsors/exhibitors to complete voyage control form via portal
|
|
|
Eligible sponsors to submit social media package content to ISUOG
|
9-Aug-26
|
|
Eligible sponsors to submit app notification text to ISUOG
|
|
|
Eligible sponsors to submit daily newsletter content to ISUOG
|
|
|
Sponsors/exhibitors to submit final wall graphic artwork to GES for shell scheme and space only stands (if applicable)
Note: deadline to purchase wall graphics is 24 Jul, this is the deadline to submit artwork
|
|
|
All sponsors and exhibitors to:
|
|
|
Sponsors/exhibitors who require inbound and outbound warehouse handling and site services, e.g. storage, to submit order form to DSV (or complete online version via the Event Webshop)
|
21-Aug-26
|
IMPORTANT NOTICE: Please be aware of the increase in cybercrime and fraud, and be vigilant when reviewing any sponsor/exhibitor invoices you receive. If you receive an invoice pertaining to be from ISUOG that contains different bank details to those you have already been given, or a sudden request for urgent payment, or the invoice is sent from an email address other than [email protected], please contact our Finance team immediately by phone (+44 (0)20 7471 9955) or email ([email protected] copying [email protected]) to check the invoice is valid. ISUOG (the organiser) will not be liable for any monetary loss caused by hacking and/or fraudulent invoices. In the case that this happens, any outstanding payments for sponsorship/exhibition packages will still be due. It is the responsibility of the sponsor/exhibitor to carry out due diligence and contact the organiser when there is any doubt about the legitimacy of invoices or other payment requests.
Further information:
Sustainability
What are we (ISUOG) doing this year to make the World Congress more sustainable?
ISUOG is working hard to try to reduce the negative impact of the Congress on the environment. Every year, we are doing more to reduce our impact and build a more sustainable event. So far, some of the things we have been doing include: greatly reducing our printed materials, avoiding single-use materials where possible, and encouraging our delegates to bring a reusable water bottle to the venue. Please see the sustainability section of our FAQs for more information on this.
We are very conscious that there is a lot more to be done on this sustainability journey, and that ISUOG must lead by example to encourage our sponsors and exhibitors to do the same. Thus, we will be making the following efforts at the London congress, as well as continuing the actions we already take:
- The ISUOG stand will be built with more sustainable/re-usable materials and will have no carpet or linoleum flooring.
- Carpet/flooring is not included in shell scheme packages, and carpet is highly discouraged on space only stands and other areas where other options are possible. We encourage using reusable/recyclable materials, e.g. wood. We hope that eventually our Congress will become completely carpet-less.
- Food waste: Excel London is home to one of the UK’s largest commercial wormeries, with over 300,000 worms processing food waste from production kitchens. All remaining food waste is sent to anaerobic digestion. At the buffet stations, signs will be placed to show the carbon footprint of each dish.
- As per the venue’s regulations, no artificial plants and flowers may be used for dressing stands. Only real and silk-type flowers and leaves can be used, and the silk-type must be clearly marked as conforming to BS 54387.
We implore our sponsors and exhibitors to reduce their carbon footprint where possible, through methods such as:
- Reducing/avoiding printed materials: please use digital where possible and where print is essential, please print locally and consider recycled/recyclable materials.
- Reducing/avoiding unwanted giveaways: please think carefully about items you are bringing to the Congress and only bring items that will be really valued by delegates, preferably sourced locally in recycled/recyclable materials.
- Using more sustainable and/or re-usable materials to build stands
- Using public transport (bus/metro) onsite, rather than private travel (taxis)
- Offsetting team members’ flights to the Congress destination, if possible, via a carbon offsetting scheme
We hope that our sponsors and exhibitors will make more sustainable choices not only at the ISUOG World Congress, but at all events they attend going forward.
Congress timetable
Please note that these times are provisional and are subject to change.
IMPORTANT: During the event build days (2 and 3 Sept), there will be no access to the venue without a high visibility vest and closed-toe shoes. For those who arrive without a high visibility vest, these are available to purchase at the venue.
|
Build
|
Date
|
Times
|
|
Exhibition
hard build
|
Friday 4 September
|
NO ACCESS WITHOUT HIGH VISIBILITY VEST AND CLOSED TOE SHOES
07:00 - 22:00:
22:00: Strict curfew for all trucks to vacate the loading bay and all sponsors/exhibitors to vacate the venue
IMPORTANT: there is NO truck access inside the exhibition hall
|
|
Exhibition
soft build
|
Saturday 5 September
|
NO ACCESS WITHOUT HIGH VISIBILITY VEST AND CLOSED TOE SHOES
07:00 - 22:00:
22:00:
IMPORTANT: Sponsors who require storage during the event can order and arrange this with DSV (see contact details below)
|
|
Congress exhibition hours
|
Fri 4 September
|
08:00: Exhibition opens (including Welcome Reception)
16:30: All stands must be ready, and all aisles must be clear for the setting up of the Welcome Reception.
18:00 - 19:00: Welcome Reception begins. All exhibitors are asked to be present at their stand for the duration of the event.
|
|
Sat 5 September
|
08:00 - 17:35
|
|
|
Sun 6 September
|
08:00 - 17:35
|
|
|
Mon 7 September
|
08:00 - 14:10
|
|
|
Exhibition breakdown
|
Wednesday 7 September
|
HIGH VISIBILITY VEST AND CLOSED TOE SHOES MUST BE WORN DURING BREAKDOWN HOURS
14:30: Soft breakdown may begin (removing items from stands, packing boxes with small items). As per the venue’s health & safety regulations, and to avoid sound interruption with the ongoing scientific program, structures cannot be dismantled until the event ends at 17:20.
17:20: Hard breakdown may begin
18:00 - 22:00: Access for trucks to reload in order of package tier after deconstruction of space-only stands (detailed loading schedule to be sent out in July/August)
22:00: Strict curfew for all trucks to vacate the loading bay and all sponsors/exhibitors to vacate the venue
|
Supplier contact details
Please find below details of the various suppliers that can be used for the ISUOG World Congress. Please note Excel London has some fixed suppliers.
The recommended exhibition services supplier is GES. The venue authorizes the hire of third party contractors to perform work on space-only stands and in Hospitality Suites. If third parties are hired, the supplier/contractor must be authorised by the venue first.
|
Supplier
|
Contact details
|
|
Organisers
|
ISUOG: [email protected]
|
|
Venue
|
Excel London: contact TBC
|
|
Exhibition services provider (stand builder)
|
GES: contact TBC
|
|
Catering (fixed)
|
Excel London Hospitality: [email protected]
|
|
Security
|
Excel London: contact TBC
|
|
Cleaning/waste removal
|
Order services via the Event Webshop (opening soon), or contact [email protected] if you have any questions
|
|
WiFi / wired networking
|
Order services via the Event Webshop (opening soon), or contact [email protected] if you have any questions
|
|
Audio-visual services
|
TBC
|
|
Furniture
|
GES and Excel London
- Exhibition hall: Basic furniture is included in all shell scheme stand packages. If shell scheme exhibitors wish to change their furniture, they must purchase this from GES via the Event Webshop at the full price (no substitutions permitted). Space only sponsors/exhibitors can also order furniture for their stands from GES via the Event Webshop (opening soon).
- Hospitality Suites: sponsors must confirm with the venue whether they would like to use the basic furniture that is included in the room hire (banquet tables & chairs), and if so, the exact quantity/setup required. If additional/enhanced furniture is required, this will be available to purchase from GES via the Event Webshop (opening soon).
|
|
Electrics/power
|
GES and Excel London
Basic power and outlets are included in 6sqm and 9sqm shell scheme packages only.
For all space only stands, all Hospitality Suites, and shell schemes with additional power requirements, sponsors/exhibitors must order power/electrics via the Event Webshop (opening soon)
|
|
Graphics
|
GES
Sponsors/exhibitors must order services via the Event Webshop (opening soon) and submit artwork as per the graphics guidelines in 'Important Documents and Links' above
|
|
Forklifts
|
Supplier TBC
|
|
Freight forwarding and
logistics providers
|
DSV
Order form available in 'Important Documents and Links' above or via the Event Webshop (opening soon)
Email: [email protected]
Tel.: +44 (0) 207 069 5323
|
|
Host/hostess and temporary staff
|
Supplier TBC
|
More information will be published shortly.